📝 The Art of Project Documentation

Good documentation can make the difference between a well-managed project and organizational chaos. Here are our 5 essential tips to document your projects like a professional.

1. 📸 Photograph EVERYTHING from the start

The golden rule: take photos before you even begin.

Why it’s crucial:

  • Initial state for reference
  • Proof of starting condition
  • Helps with planning
  • Insurance documentation

2. 🗂️ Organize by clear phases

Structure your documentation in logical phases:

  1. Preparation: Plans, materials, permits
  2. Demolition/Preparation: Removal of old elements
  3. Construction/Implementation: Main steps
  4. Finishing: Details and adjustments
  5. Delivery: Final state and cleanup

3. 📊 Document technical details

Don’t neglect the technical information:

  • Materials used: brands, references, quantities
  • Required tools: complete list
  • Time spent: by phase and in total
  • Difficulties encountered: to avoid repeating them
  • Costs: actual vs planned budget

4. 🎯 Capture critical points

Certain moments are crucial to document:

  • ⚡ Electrical: cable routing before closing walls
  • 🚰 Plumbing: connections and waterproofing
  • 🏗️ Structure: reinforcements and modifications
  • 🎨 Finishing: techniques and products used

5. 📱 Use the right tools

ProjectProof supports you with:

  • ✅ Automatic before/after photos
  • ✅ Customizable templates by project type
  • ✅ Professional PDF export
  • ✅ Secure sharing with clients/teams

🚀 In practice with ProjectProof

Here’s how to optimize your workflow:

Project startup

  1. Create your project in the app
  2. Select the appropriate template
  3. Take your reference “before” photos
  4. Define your milestones

During the project

  1. Take photos at each key step
  2. Add your notes in real time
  3. Document difficulties
  4. Track your budget

At project end

  1. Final “after” photos
  2. Cost/time summary
  3. Export final report
  4. Secure archiving

💡 Bonus tip

Create a personal template: After a few projects, you’ll see patterns. Create your own templates in ProjectProof to save time on future similar projects.

Ready to document like a pro?